How much of my bank account is actually mine?
The number on your bank statement isn’t the whole picture. That balance includes money you owe but haven’t paid yet. To know what’s actually yours, you need to subtract everything you’re committed to paying.
Start with your obligations. Add up unpaid vendor bills sitting in your inbox or accounts payable. Include any credit card balances you’ll need to pay off. Factor in payroll if payday is coming before your next deposit. Don’t forget payroll taxes. Even if you deposit them monthly or quarterly, that money isn’t yours to spend.
Sales tax works the same way. If you collected sales tax from customers, that money sits in your bank account but belongs to the state. It’s not available cash. Neither is any loan payment due before your next revenue hits.
For contractors, the calculation gets more complicated. Customer deposits for projects that haven’t started yet aren’t really your money. You haven’t earned it. If you cancel the job or the customer backs out, you might owe it back. Same with deposits on jobs in progress where the work isn’t finished. That cash represents an obligation to complete work, not profit you’ve made. Proper construction job costing helps you track which deposits are earned versus which are still obligations.
The simple calculation is bank balance minus accounts payable minus accrued payroll minus payroll taxes owed minus sales tax owed minus customer deposits for unfinished work. What’s left is closer to your true available cash.
If that number is smaller than you expected or even negative, you’re not alone. Many business owners discover they’ve been spending money that wasn’t actually theirs to spend. That’s how cash crunches happen. The bank shows $50,000 but you have $60,000 in obligations, and suddenly making payroll or paying a critical vendor becomes a scramble.
Knowing your real number changes how you make decisions. You stop saying yes to equipment purchases or owner draws based on bank balance alone. You start seeing the timing of payables and receivables as something to manage actively.
Working with a bookkeeper in American Fork who understands your business means having reports that show your true cash position, not just your bank balance. Tracking payables, receivables, and tax obligations gives you visibility into where you actually stand. Without that, you’re making financial decisions based on incomplete information.
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More Questions
What is the difference between job costing and regular accounting?
Regular accounting shows overall business profit and expenses by category. Job costing assigns every cost to specific projects so you can see which jobs make money and which lose money.
Read answerWhat 1099 forms do I need to file?
The main form is 1099-NEC for any subcontractor or service provider you paid $600 or more during the year. You may also need 1099-MISC for rent payments. The deadline is January 31 for both recipients and the IRS.
Read answerWhat accounting do concrete contractors need?
Concrete contractors need job costing at the center of their accounting. Material tracking, equipment accounting, and labor costs all need to be coded by project to see which jobs actually make money.
Read answerHow do I track service calls and parts for home services?
Treat every service call as a mini-job in your records. Use field service software to capture parts at the point of service, connect it to your accounting system, and reconcile weekly to see which calls actually make money.
Read answerWhat is the best way to manage finances for a construction company?
Job costing is the foundation. Know your costs by project, manage cash flow carefully, stay on top of receivables, and review your numbers weekly. Construction companies fail when they're profitable on paper but broke in real life.
Read answerWhat should I track as my company grows?
Start with cash flow, gross profit margin, and accounts receivable aging. As you add employees and take on more projects, layer in labor costs by job, overhead ratio, and customer profitability. The goal is seeing problems before they become emergencies.
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