Accounts Payable Management

We handle your vendor bills, track payment due dates, and process payments. Your suppliers and subs get paid on time.

What This Is

Bills arrive constantly. Material suppliers, subcontractors, equipment rentals, utilities, insurance. For contractors, most of these show up while you’re on a job site. They end up in the truck, on the kitchen counter, or buried somewhere in your email inbox. Some have payment terms. Some are already past due by the time you notice them.

This service handles all of it. We receive your vendor bills, enter them into QuickBooks, track due dates, get your approval on what to pay, and process the payments. You know what’s owed, what’s coming due, and what got paid without having to dig through a pile of paper yourself.

The Process

We receive incoming bills via email, mail, or forwarded from you. Each one gets entered into QuickBooks with the correct vendor, amount, due date, and job coding if needed. You get a weekly summary of what’s due. You approve it. We process payments by check or ACH.

The Schedule

Payments go out on a regular schedule so you’re not scrambling at random times. You see what’s coming due before it’s urgent. Everything happens on a predictable timeline instead of whenever you find a few hours to sit down and deal with the stack.

Why This Matters

A framing contractor we know lost a supplier over payment delays. Not huge amounts. Just consistent lateness that added up over two years. When he needed materials for a big project, the supplier put him on credit hold. He had to find a new supplier at short notice and pay higher prices. The original late payments probably cost him $500 in fees. The credit hold cost thousands.

Vendors remember who pays on time. Subcontractors talk to each other. If you’re known as slow on payments, you end up lower on the priority list when schedules get tight. Materials show up later. Subs take other jobs first. These aren’t things that show up in your accounting, but they affect your projects in real ways.

Vendor Relationships

Your suppliers and subs are partners in getting jobs done. Paying them on time keeps those relationships healthy. They answer your calls. They prioritize your orders. They don’t add slow-payer buffer time to their estimates for your projects.

The Surprise Bills

Without a system, bills pile up and hit you all at once. You think cash flow is fine, then three big invoices come due the same week. Suddenly you’re scrambling to cover them or asking vendors to wait. A proper AP process eliminates those surprises.

What Changes

You stop thinking about bills. They get handled without you having to remember due dates or chase down invoices in your email. Every vendor gets paid on schedule. You know exactly what’s outstanding and what’s coming up. No late fees. No awkward conversations with suppliers about overdue payments.

More importantly, you can see your obligations clearly. What’s due this week, next week, next month. That visibility lets you make better decisions about when to take on new jobs or make big purchases. You’re not guessing about whether you can afford something. You know what’s already committed.

Time Back

Sorting through bills, entering data, writing checks, tracking what got paid. It adds up to hours every week. Hours you could spend on a job site, bidding work, or at home with your family. This service gives you that time back.

No More Late Fees

Late fees seem small individually. Twenty-five dollars here, fifty there. Over a year, they add up to hundreds or thousands of dollars. Money that goes to penalties instead of your pocket. With consistent AP management, those fees disappear entirely.

Utah's Construction Bookkeeping Specialists